- Supplier
- Northwind
- Quantity
- 300 units
- Unit cost
- $180
- Total
- $54,000
THEORREM RECONCILE
Make every record agree — across every system.
Bring together records from spreadsheets, ERPs, banks, payment platforms and operational systems. Theorrem intelligently matches what belongs together, explains every difference and sends only genuine exceptions to your team.
✓ Any source or format⌁ Complex matching supported◎ Every decision traceable
- Supplier
- Northwind Traders
- Received
- 300 units
- Status
- Delivery completed
- Supplier
- NORTHWIND LTD.
- Quantity
- 300 units
- Total
- $54,000
✓
TRUSTED RESULTThree-way match completePO-8821 · GRN-4418 · INV-3391
Delivered to ERP →Three records matched across ERP and warehouse systems.
Most reconciliation tools work
until the records stop matching perfectly.
Theorrem is built for what happens next.
ACME LTD.Acme LimitedAcme DistributionAcme Distribution
01Different formats
Dates, names and references rarely arrive in the same format.
+Remittance emailINV-1048 · 1071
02Missing references
Payments and operational records often arrive without reliable identifiers.
P-201INV-31INV-32INV-331 → many
03Complex relationships
One payment may cover several invoices. One order may create several deliveries.
Gross $48,600Fee − $1,458Bank $47,142
04Valid differences
Timing, FX, fees and tolerances can create differences that are not genuine errors.
Matched 1,143Explained 78Waiting 21Exception 1
05Genuine exceptions
Only unresolved financial or operational risk should reach a person.
END-TO-END RECONCILIATIONFrom disconnected records
From disconnected records
to one trusted result.
Collect → Normalise → Match → Explain → Resolve → Deliver
CONTEXTUAL MATCHINGAI handles the matches
AI handles the matches
that rigid rules cannot.
When references are missing, incomplete or inconsistent, Theorrem uses amounts, dates, customer history, emails and related records to determine what belongs together.
- Amount
- $18,420
- Reference
- Blank
- Date
- 14 Oct 2026
“Today’s payment covers invoices 1048 and 1071.”
× Exact match failed→Identity resolved→Invoices grouped→97% suggested match
EXCEPTION MANAGEMENTMatched records disappear.
Matched records disappear.
Only genuine breaks remain.
Sample workflow · 1,248 records
6 genuine exceptionsFinancial exposure prioritised
Amount variance · Missing transaction · Duplicate · Quantity mismatch · Settlement fee · Date or currency
AP THREE-WAY EXCEPTION
$5,400 exposure30 units received short
THEORREM RECOMMENDS
Approve $48,600 and hold $5,400 pending delivery confirmation.
✓ Recommendation accepted$48,600 approved downstream · $5,400 held · activity history retained
MATCHING TYPESMatch the way your records
Match the way your records
actually behave.
PAY-821
$4,200✓INV-821
$4,200
01$4,200✓INV-821
$4,200
One-to-one
One payment matched to one invoice.
PAY
$18,420
02$18,420
INV-1048 · $10,200INV-1071 · $8,220
One-to-many
One payment matched to several invoices.
SALE · $12kSALE · $8kSALE · $6k
PAYOUT$26k
Many-to-one
Several transactions matched to one settlement.
A1A2A3
≋B1B2B3
Many-to-many
Aggregated transaction batches matched across systems.
ACME LTD.Acme Limited14 Oct ↔ 15 OctWithin policy
05Tolerance and fuzzy matching
Date differences, name variations, FX, rounding and formatting handled within policy.
UNIVERSAL RECONCILIATIONOne matching engine.
One matching engine.
Every reconciliation workflow.
A CONTROLLED OPERATING MODELWhat changes with
What changes with
Theorrem Reconcile.
Reconciliation KPIBeforeWith Theorrem
Data collectionDownload reports and manually combine spreadsheets.Records collected continuously from every source.
Data preparationClean names, dates, references and formats manually.Data normalised automatically before matching.
MatchingExact spreadsheet formulas and manual lookups.Exact, fuzzy, tolerance and complex-relationship matching.
Routine differencesStaff repeatedly investigate fees, timing and rounding.Known difference patterns explained automatically.
ExceptionsReview large unmatched queues.Only genuine unresolved breaks reach people.
Risk visibilityFinancial exposure hidden inside spreadsheets.Every exception displays its value, cause and recommended action.
Audit trailDecisions distributed across emails and files.Sources, rules, corrections and approvals remain attached.
Downstream deliveryCorrected results manually entered into other systems.Verified results delivered automatically.
THEORREM RECONCILEStop searching spreadsheets
Stop searching spreadsheets
for the records that do not agree.
Show us the systems, files and rules behind your reconciliation process. Theorrem will turn them into one controlled matching and exception workflow.